Cottonwood Falls, Kansas

City Council Meeting Minutes

2008 Fourth Quarter

The City of Cottonwood Falls began keping minutes online in August of 2008. Minutes before that are maintained in the city offices. We will be working to get all of the minutes from 2008 online.

MINUTES-DECEMBER 15, 2008

The regular meeting of the City Council of Cottonwood Falls was held at the USD #284 Conference Room on December 15, 2008 at 7:00 PM.

Those present were Mayor Dan Riggs, Council Members Charles Klamm, Buddy Sisson, Brian Groh, Bob Sturms, Jim Zeiner and Supervisor Ron Lake. City Attorney Bill North was absent.

Klamm made a motion to approve the minutes of the previous meeting, Zeiner seconded and motion carried.

Sue Smith of the Emma Chase Café met with Council with a proposal to rent the building at 220 _ Broadway. Her plan is to have a Crafters/Antique Co-op Mall, an indoor space for the Emma Chase music events, Contra Dance Society, Second Saturday Country Marketplace and to rent it out for proms and meetings for Suzan Barnes. She's offering to pay $400.00 per month rent plus utilities. The City would take care of any major problems with the building. After a lengthy discussion, the matter was tabled until the next meeting on January 5, 2009. Smith stated that she would be willing to sign a 1 year lease.

Martin Garrison met with Council to explain that he didn't mean to upset anyone when he gave a list of streets that had potholes or needed work. In the future he would advise the City Clerk if he were coming as a concerned citizen or representing the Planning Committee. He informed Council that Harold Steadman had done some work on 6th Street.

Clerk informed Council that Jerry Pittman had advised her that he wouldn't be able to attend Planning Meetings for at least 3 months and if they wanted to replace him it would be okay. No action was taken.

Terry Porter met with Council stating that the sign at the Burn Site is not legible. He suggested a piece of plywood 4x8 with the do's and don'ts and where you can dump. Lake stated that there is already a sign and has been for a couple weeks. Mayor stated that possibly we need a sign beside the gate. No action was taken.

Terry Porter also informed Council that he had talked with a professional who told him that millings can be put down at any time and you don't have to wait for hot weather. Discussion followed with Sturms stating that we have a list of streets to be done when money is available and it's been put in the budget.

Bruce Boettcher of BG Engineering met with Council to answer questions about the Interlocal Agreement for the Joint Water Project. Sturms asked about the percentages as Camp Wood is a part of Elmdale and Rural Water purchases from Strong City. Lake stated that we should all pay equal amounts of the price of the study. Zeiner asked about forming a Wholesale Water District now. Boettcher explained that if the study shows this isn't feasible then we would be at square one. Boettcher gave Council a report of water usage. Several of the Council figured that Strong City sells to Rural Water and adding their usage about equals Cottonwood Falls.

Lake asked Council if Janis Riley would be allowed to cut dead trees between Swope Park and the Burn Site. By consensus council decided that they wouldn't allow it. Liability was one reason and let one do it, have to let others do it was another and some good trees may be cut.

Lake showed Council a copy of a letter from David Butler of KDHE stating our Burn Site had passed reinspection on December 12, 2008.

Lake informed Council that Michael Swartz has a 2000 Easy-go for $3500.00. It has lights and turn signals. Mayor asked Lake to take it to the shop so Council can go look at it. (It is not a golf-cart).

Lake asked if they could estimate the water bills this month because of the snow and bad weather forecasts. Council told Lake to use his own judgment. Lake did state that possibly they could read some of them.

Klamm asked Lake if they could put some gravel in one track at the RV Park.

Lake will have a list of streets that he feels needs work at the next meeting.

January 3 at 10:00 AM will be the auction for the Alta Ward (John Cox) vehicle at 401 Sycamore. Clerk will check with Mr. North to see if that's acceptable.

Zeiner made a motion to approve a Building Permit for Dan's Electric for a metal building behind his shop, Sisson seconded and motion carried.

Zeiner made a motion to approve a Liquor License for the Grand Central Hotel and Grill, Klamm seconded and motion carried.

By consensus Council agreed to run a press release informing residents that the City has joined the Flood Plain Program.

Sturms made a motion to approve employees taking off December 26, 2008 and January 2, 2009 using a vacation or personal day, Zeiner seconded and motion carried.

Klamm made a motion to allow City Clerk to take off January 7 thru January 10, 2009, Groh seconded and motion carried.

Zeiner made a motion to allow the Census Bureau to use the Community Building for testing on December 29, 2008 and January 7, 2009 with the fee waived, Sturms seconded and motion carried.

Clerk informed Council that a letter was sent to Mary Helen Bell to finish the sidewalk behind 616 Union. Ms. Bell said she had hired someone (Rodney Robison) to do the work, but it probably wouldn't be done until March. Ms. Bell also resigned as the City's Dangerous Structure Officer stating that ones that she had already turned in was never finished. We need someone to fill that position.

Mayor Riggs will ask newly appointed Judge Doug Jones if he will agree to accept the position of Municipal Judge for the City.

Sturms made a motion for the City Clerk to write another letter to Bill Yeager as to his plans to complete the clean-up of his property at 400 Mill Street. Mayor Riggs stated that Yeager does have rights to store items there as it is his shop. Zeiner stated that he had seen a newspaper article dated in the early 90's about getting Yeager to clean up this area.

Lake stated that he doesn't have an issue with lumber being dumped at the burn site. It can't be painted or have metal in it.

Zeiner mentioned the prospect of purchasing a street sweeper. After discussion Lake was advised to check the surplus for one.

Zeiner made a motion to approve time sheets, Grog seconded and motion carried.

Zeiner made a motion to approve overtime, Klamm seconded and motion carried.

Zeiner made a motion to pay bills #16951 to #17003, Sturms seconded and motion carried.

Klamm made a motion for a 10-minute executive session for non-elected personnel, Zeiner seconded and motion carried.

Returning to regular session, Sturms made a motion to give employees a $50.00 Gift Certificate from Strong City Grocery for a Christmas bonus, Groh seconded and motion carried.

Klamm made a motion to rent the North end of the T-Building to the County for storage for several months at a charge of $1.00 per month, Strums seconded and motion carried.

Sturms made a motion to adjourn, Klamm seconded and motion carried.

MINUTES-DECEMBER 1, 2008

The regular meeting of the City Council of Cottonwood Falls was held at the USD # 284 Conference Room on December 1, 2008 at 7:00 PM.

Those present were Mayor Dan Riggs, Council Members Brian Groh, Buddy Sisson, Charles Klamm, Jim Zeiner, Bob Sturms, City Attorney Bill North and Supervisor Ron Lake.

Klamm made a motion to approve the minutes of the previous meeting with changes: $15, 000 maintenance fund for the River Bridge needs to be put in the next budget, and any maintenance on the bridge would have to come out of Capital Outlay at the present. Take the s off wills, Sisson seconded and motion carried on all aye votes, except Sturms who abstained.

Bruce Boettcher of BG Engineering met with Council to answer questions concerning the Joint Water Project. Sturms stated that he didn't know that we were branching out or how. Boettcher explained that each entity needs upgrades and are checking about an Interlocal Agreement. Cottonwood Falls, Strong City, Elmdale and Rural Water are the 4 entities involved. Mayor Riggs explained that right now this is just a study to see if the entire project is feasible. With all additional costs, the study could cost up to $35,000.00. Mayor Riggs stated that one of Elmdale's meters is Camp Wood and they use approximately 6,000 gallons per day and he felt this should be considered in the meter count. Boettcher was asked to provide a water usage report to which he agreed. The City has a problem figuring percentages that each entity pay using a meter count.

Mayor Riggs stated that right now we are waiting on the LM Income Survey by Laura Moore of Pittsburgh State College and the water usage report.

John Queen met with Council and thanked the City for the work done on Mill Street. He also asked the Council to have Yeager finish cleaning his lots on Mill Street. No action was taken.

Ron Kelsheimer and Pat Swift met with Council on behalf of the Rec Commission to let them know that they want to work with the City. Kelsheimer stated that they want to create new by-laws and keep the city informed once a month as to what they are doing. They will also check as to terms for the members and when they expire. Their next meeting will be December 10, 2008.
Luke Koch and Terry Porter met with Council concerning removal of a tree at the corner of Pine and Main Street. Koch explained that Don Linn, the owner of the property, wants a 3 _ foot retaining wall installed at 405 Main, along the sidewalk on the South of the property and continuing on the East back to the garage. The tree is on City Easement, but also in the way of the retaining wall. Klamm stated that now that he knows the facts, he could change his mind as to whether the tree is removed or not. Mayor Riggs stated that we didn't know what was going to happen except that a tree and dirt would be removed and a wall installed.

Koch stated that this is a $13,000.00 project that he would be losing and $20,000.00 loss to several businesses. Porter stated that a tree at 421 Main was infected and had infected several other trees in that area including the one in question. Porter asked how the City cares for their trees and was told that we don't. Koch stated that the tree would be removed and recycled, along with planting several other trees on the property. They informed Council that Linn's wanted the area to be a nice park.

Sturms made a motion to allow Koch to remove the tree and plant others, Klamm seconded and motion carried. Mayor Riggs stated to Koch and Porter that they should have come to Council several months ago with a plan of the project and could have possibly avoided the misunderstanding. Mayor Riggs stated that we know that all the projects Don and Candy Linn have done in the City have been done well and benefits the community.

Porter stated that Council Members need to check daily duties; He was referring to a quote in the Leader News about the City crew in the shop. He stated they don't need to blame Lake. There was discussion of potholes and streets still not done.

Sturms made a motion for Lake and Cotton to attend Wastewater Training on December 17th and 18th, Zeiner seconded and motion carried.

By consensus Council approve discontinuing Limb Pick-up for the season, to resume in the Spring.

Lake stated that they have installed 2 tubes in the alley at 413 Pearl and covered them with AB3.

The crew helped the County patch 8th Street. They also patched Mulberry and cleaned trees and brush on Pine.

Lake didn't have any more information on ATV's.

Zeiner informed Lake that he has a brochure on Rural Water.

Mr. North will get information for Wholesale District for Council.

Zeiner made a motion to accept 2 counters from the County that were left at 220 _ Broadway, Sisson seconded and motion carried.

Groh asked Lake why they fixed some potholes in a bunch and left some in the same bunch. Lake stated that he didn't know, but he would check.

Discussion was had about some streets need work. The corner of Union and Elm has several missing bricks. Lake stated this not a good time for concrete and could put bricks on super patch. 2nd Street from Maple to Locust needs work.

Sturms suggested Lake made a schedule of some of this street work. Groh suggested that Lake drive around and give Council a list of streets that he feels needs work.

North stated that we have to publish a notice 2 times on the Cox (Alta Ward) vehicle and Cox has 10 days after the second publication to pay all the charges and remove the vehicle. If no claim is made, the vehicle will be sold at auction to the highest bidder. No auction date has been set.

Sturms made a motion to allow the Veteran Memorial to plant trees North of the Gazebo for a windbreak, Zeiner seconded and motion carried.

Zeiner made a motion to approve the bid of $4400.00 from Aldrich & Company as the City Auditors, Sturms seconded and motion carried.

Clerk informed Council that the signed Survey Contract from Laura Moore of Pittsburgh State University has been received.

Zeiner made a motion to approve a CMB License for Casey's, Sisson seconded and motion carried.

Sturms questioned Martin Garrison's list of streets that need work. He stated that Garrison should contact the Street Committee if he has streets he feels need work.

Sturms discussed 24 blocks which include Hwy 177 to Vine on 5th, 6th and 7th Streets.

Lake stated that they are ready for winter with salt and sand.

Community Storm Shelters, Portable Generators, and Chain Saws were ideas submitted to Sisson for the MIT Project.

Clerk will send letter to Kip Wilson and Mary Helen Bell about finishing the sidewalk east of 616 Union.

Zeiner suggested the Council do brainstorming about renting 220 _ Broadway and make sure they rent to the right tenant, and what benefit it would be for the City.

Zeiner made a motion to approve time sheets, Sturms seconded and motion carried.

Zeiner made a motion to approve overtime, Sisson seconded and motion carried.

Zeiner made a motion to pay bills #16925 to #16950, Klamm seconded and motion carried.

Klamm made a motion to adjourn, Sturms seconded and motion carried.

MINUTES-NOVEMBER 17, 2008

The regular meeting of the City Council of Cottonwood Falls was held at the USD #284 Conference Room on November 17, 2008 at 7:00 PM.

President of Council Charles Klamm called the meeting to order in the absence of Mayor Dan Riggs. Others present were Council Members Brian Groh, Buddy Sisson, Jim Zeiner and City Attorney Bill North. Supervisor Ron Lake and Council Member Bob Sturms were absent.

Groh made a motion to approve the minutes of the previous meeting with changes of: 800 ton of millings instead of 8 ton and the North side of 8th Street fixed properly and take out Lake would contact Paul Jones, Sisson seconded and motion carried.

Mr. North stated that he had notices ready for the Cox vehicle and would give them to the Clerk on Tuesday to mail out.

There was discussion concerning the Joint Water Project. The next meeting will be Tuesday, November 18 at Strong City.

Groh made a motion to approve the LMI Survey contract from Laura Moore of Pittsburgh State University for $2000.00, Sisson seconded and motion carried.

Groh made a motion to give the remaining money ($3695.65) from the River Bridge Project to the Community Connection Trail to help finish the trail, Zeiner seconded and motion carried.

Klamm made the statement that he thinks the base of the bridge needs a seal coat. Clerk informed that we have $15,000.00 for maintenance on the bridge.

Groh made a motion to allow employees to take November 28, 2008 off using a personal or vacation day, Sisson seconded and motion carried. Groh discussed why it isn't a given that when holidays fall like this the same rule applies without the Council having to vote on it. Klamm mentioned it's already in the Employee Handbook. No action was taken.

By consensus, Council agreed to have a $15.00 ad in the school year book.

Clark gave Council a copy of the letter of noncompliance received concerning illegal dumping at the City's Burn Site. Deb Zeiner will take excerpts from the letter to run in the Leader News and next week the city should run a classified ad about dumping at the Burn Site.

Groh questioned the work done on 7th Street from Oak to Maple. He doesn't feel that enough gravel was used and requested another work order be given to the crew to fix it properly. He stated that the crew needs to have a daily schedule of what they need to do each week. Clerk wills submit another work order.

Martin Garrison stated that 2nd Street from Locust to Maple has really bad ruts, possibly from the trash truck. Discussion was had that there are soft wet spots because of moisture under the pavement and the street needs totally redone. No action was taken.

Sisson informed Council the Rec Commission will fix the concession stand at the ball fields. It was stated that they still need to come to Council as to what they plan to do.

Sisson asked if the City cleans leaves out of the gutters and was told if the leaves affect drainage, the City needs to clean them.

Zeiner made a motion to approve time cards, Groh seconded and motion carried.

Zeiner made a motion to approve overtime, Groh seconded and motion carried.

Zeiner made a motion to pay bills #16883 to #16924, Groh seconded and motion carried.

Groh made the motion to adjourn, Sisson seconded and motion carried.

MINUTES-NOVEMBER 3, 2008

The regular meeting of the City Council of Cottonwood Falls was held at the USD #284 Conference Room on November 3, 2008 at 7:00 PM.

Those present were Mayor Dan Riggs, Council Members Charles Klamm, Bob Sturms, Jim Zeiner, Brian Groh, Buddy Sisson, City Attorney Bill North and Supervisor Ron Lake.

Klamm made a motion to approve the minutes of the previous meeting with 2 changes: change Spring to Cherry on Mill Street and add increment recognition, Zeiner seconded and motion carried.

Howard Simpson, representing the Fire Department met with Council requesting they be allowed to purchase tools and a locking cabinet for the Fire Department. After discussion, Zeiner made a motion that Simpson be allowed to purchase up to $750.00. Mayor had quickly added Simpson's list he was requesting and the $750.00 would cover it, Sturms seconded and motion carried with Klamm, Zeiner and Sturms voting yea and Sisson and Groh abstaining.

Simpson also reported the light bar on the fire truck either needs fixed or replaced. Lake stated that he has the old one at the shop if it would work. Simpson will also check with Mark Davis or possibly Ka-Con.

Martin Garrison met with Council with a list of streets that needs potholes fixed. Garrison also stated that the property at 121 Elm has the debris cleaned up.

Lake reported that he's received 7 _ tons of super patch and will start patching on Tuesday. He's also received his 8 ton of millings.

Lake stated that everyone has been taken off the 2 inch line on Mulberry and is connected with the 6 inch line.

The crew also cleaned the ditch at 4th and Sycamore.

After a lengthy discussion about a cell phone for Lake, Zeiner made a motion to reimburse Lake on his phone bill each month, Klamm seconded and motion carried. Lake will submit his bill each month that includes city calls.

Lake is still getting information on ATV's. Mayor had found a 1 year old used one for $5000.00. Lake will continue looking.

Lake reported that the inspector had checked the Burn Site and found a chair, plastic jugs, glass window, rubber intertub and Styrofoam. Lake stated that the City will be getting a letter. Sisson made a motion to keep it locked and if someone wants in they have to find a city employee to unlock it and can check to see what's being dumped, Klamm seconded and motion carried.

Mr. North reported on McWilliams Creek: The drainage way is SW corner of Pearl and Pine, under Pearl into concrete box, into clay culvert and goes under Broadway. There are no records of easement. He stated he thought it was done as the city was developing. The City has statutory authority to clean it out and is responsible for the ditch. North advised Lake to get property owners Harold Steadman and Charlie Rayl's permission to clean it.

By consensus, the Council approved the city maintaining the 3 trees at the Ambulance Barn. North was asked what the new owner was going to have in there and he stated she rents lift stations and possible art works.

Clerk announced the Rec Commission meeting would be November 11, 2008 at the USD #284 Conference Room. Sisson will attend.

Sturms made a motion to give one 4ft section of shelving from Duckwall's to the County, Groh seconded and motion carried.

Zeiner made a motion to approve the bid from Varney & Associates for the city audit, Klamm seconded. The motion and second died for lack of a vote when Zeiner asked if we should contact some other companies. The matter was tabled. Clerk will contact other companies.

Groh stated that 8th Street needs cleaned up. Lake will contact Paul Jones about 8th Street and Bill Fillmore about the hump at the end of 8th Street.

Discussion was had concerning the low spots in Mulberry where the many leaks were. Lake plans to dig out some and fill it with super patch and then let it settle and put hot patch in.

Discussion was had concerning the Concession stand at the ball fields. Mayor stated that the Fair Board had fixed the T-Building and it wouldn't be fair to them if the city fixed the concession stand.

Sturms stated that the city should have people on the Rec Commission. Sisson will attend the meetings. No action taken.

Zeiner and Sisson were appointed to be on the Mitigation Planning Committee.

Zeiner and Sisson discussed the Joint Water Project. Discussion was each entity pay 25% or go by numbers of meter. Cottonwood Falls would be paying 52%. The next meeting will be November 18, 2008 at the Strong City Office at 7:00 PM. They also want appointments to the water committee. Zeiner and Sisson will attend the meeting. Zeiner wants the Mayor to attend and in turn, the Mayor wants Lake to attend.

North will get information from the Wholesale Water District.

Sturms asked about the city building being rented and was told the County will have it through November and possibly December. Mayor suggested we could possibly sub-divide it.

Sisson asked if we are locked in with S&S Propane since the price has gone down and he was told yes.

Sisson was told that the City would do something to help stop people blocking his driveway at 213 Maple.

Sisson brought up the safety hazard with Schlup parking his boats on Union. Clerk will send Schlup a letter.

Nothing was done about the John Cox structure and vehicle as the clerk hasn't received a new title as of yet.

Zeiner made a motion to approve time sheets, Klamm seconded and motion carried.

Zeiner made a motion to approve overtime, Klamm seconded and motion carried.

Zeiner made a motion to pay bills #16855 to #16882, Klamm seconded and motion carried.

Klamm made a motion to adjourn, Sisson seconded and motion carried.

MINUTES---OCTOBER 20, 2008

The regular meeting of the City Council of Cottonwood Falls was held at the USD #284 Conference Room at 7:00 PM on October 20, 2008.

Those present were Mayor Dan Riggs, Council Members Charles Klamm, Jim Zeiner, Buddy Sisson, Bob Sturms, City Attorney Bill North and Supervisor Ron Lake.

Zeiner made a motion to approve the minutes of the previous meeting with changes of a John Deere Mower with a 72 inch deck and change Rec Center to Rec Commission, Sisson seconded and motion carried.

Martin Garrison met with Council to discuss the debris, tall weeds, etc. at the Larry Pinkston property at 120 Elm. Clerk stated that she'd sent a letter to Pinkston and he has until the 24th to clean up the area. North stated that the Clerk should also send a letter to David Swift (the current resident). North will print a Resolution to clean up the area if they don't do it themselves.

Garrison also mentioned pot holes around the city. Mayor Riggs asked that he make a list of the streets in which he finds the pot holes and give it to the Clerk. Garrison agreed.

Zeiner made a motion for Lake to order 800 ton of millings at $17.00 per ton delivered, Sturms seconded and motion carried.

Lake reported that Mayer Specialty Services have finished cleaning the sewer lines in the North end of the City and it's all guaranteed. Lake stated there was a lot of roots in some areas.

Lake asked Council to think about the idea of purchasing a golf cart or ATV to use while reading meters or spraying weeds. He reported that money would be saved as it wouldn't use as much fuel. This was tabled until the next meeting so Lake can get more information on prices, etc.

After a lengthy discussion, Sturms made a motion for Lake to get more prices and information on a cell phone for Lake to use for City business, Sisson seconded and motion carried. Lake showed Council a copy of his current phone bill and more than half the calls were city related. That uses up Lake's free minutes and has to pay for his own calls. Lake will get prices for a cell phone with a single plan and bring it to the next meeting. The matter was tabled until then.

Sturms made a motion to reimburse Lake $50.00 toward his phone bill, Klamm seconded and motion carried.

Zeiner made a motion for Lake to order 10 ton cold patch, Klamm seconded and motion carried.

Sturms asked Lake if he still has his Seasonal Workers at which Lake answered no. Sturms gave a list of ditches that need cleaned and requested that we get a system in place to cut the weeds in the spring and then spray them, making sure drainage is okay.

Mr. North will check as to who is responsible for the ditch on McWilliams Creek. Lake stated that most of the ditches have phone lines that are buried 3 to 4 inches deep so they have to be careful when cleaning ditches. Lake suggested that before we sign another franchise agreement with the phone company that we require them to bury their lines at least 18 inches deep.

Sisson asked about the equipment failure on the mower, and if we have a check sheet. Lake stated that he has a partial one made, but his crew checks the equipment every morning. He doesn't know what happened with the mower. Mayor Riggs announced that the new mower has been delivered.

North stated that he didn't see anything wrong with the Interlocal Agreement. Zeiner made a motion to approve the agreement with each entity paying approximately $5000.00 for the study, Sisson seconded and motion carried on all aye votes.

Zeiner made a motion to approve Laura Moore to conduct our LMI survey for her price quote of $2000.00, Sisson seconded and motion carried on all aye votes.

Mr. North and City Clerk will work together on the John Cox vehicle. Clerk will request another title as the one she has is past the time frame needed.

Sisson made a motion to allow Jay & Stephanie Scott, representing the Class of 1988, to plant a Red Maple Tree in Swope Park in memory of 4 year old Brant Burton who passed away from e-coli. Jim & Melinda Barrett are furnishing a stone to be placed at the foot of the tree. Scott's will contact Lake as to where the tree can be planted.

Zeiner made a motion to keep the Porta Potty at Bates Grove Park, Sisson seconded and motion carried. Lake will move it to the City Shop over Halloween. Clerk will advise Dave's Pumping Service.

After a lengthy discussion concerning firing 3 cannons during the Courthouse Grand Opening Celebration, Sisson made a motion to allow this to happen, Zeiner seconded and motion carried on all aye votes. Mayor Riggs stated that Alan Phipps has assured the City that the County will be responsible for broken windows or damage caused by the cannons. Mr. North stated that he wasn't in favor of the firing.

Zeiner made a motion to provide housing for Lake at the Millstream Motel when he's stranded in Cottonwood Falls due to flooding, Sturms seconded and motion carried. Meals for Lake was discussed but died for lack of a motion.

Zeiner made a motion to close off from Plum to Spring on Mill Street, Klamm seconded and motion carried. Barricades will be put up as that part of the street is impassable.

Clerk gave Council a letter from Terry Porter. He was concerned about spraying for mosquitoes, pot holes and ditches with tall weeds.

Sisson asked if we could set up a system for spraying. Lake stated that weather is a big factor as to when you can spray. He stated that he sprayed 9 to 10 times this past season. Mayor Riggs stated that residents could help by getting rid of standing water, debris, tall grass and weeds.

Sisson stated that the Rec Commission is willing to work with the City.

Mayor Riggs had Dan's Electric check the amps at the RV Park and stated that we could put one more 50 amp on, but more than that we'd have to rewire the entire thing. There was no action taken.

Zeiner discussed a 5- year employment recognition from KLM. He also stated that there are grants available for bathrooms in Bates Grove Par, etc. He'll get more information on this. He will also find more information on grants for low to medium income housing repairs.

Clerk stated that the City does pay the insurance on the Quonset Hut and the Concession Stand at the park.

Clerk also informed Council that County Clerk June Morgan has told her that the County would rent the City building through the month of November. They plan to be moved out by the end of October. County Clerk will give City Clerk a letter on Tuesday.

Sturms complimented Lake and the crew for doing such a good job on the street work done on the 81 blocks that have been completed.

Lake informed Council they had cut some curbing South of Ron Love residence to correct the drainage problem.

Lake has to order 18 school signs. He informed Council that the posts for the crossing were set on Monday.

Zeiner made a motion to approve the time sheets, Klamm seconded and motion carried.

Zeiner made a motion to approve overtime, Sturms seconded and motion carried.

Zeiner made a motion to pay bills #16810 to #16854, Sturms seconded and motion carried.

Klamm made a motion to adjourn, Sturms seconded and motion carried.

MINUTES-OCTOBER 6, 2008

The regular meeting of the City Council of Cottonwood Falls was held at the Community Building at Swope Park on October 6, 2008 at 7:00 PM.

Those present were Mayor Dan Riggs, Council Members Bob Sturms. Jim Zeiner, Buddy Sisson and City Attorney Bill North. Council Members Charles Klamm, Brian Groh and Supervisor Ron Lake were absent.

Sturms made a motion to approve the minutes of the previous meeting, Sisson seconded and motion carried.

Sturms made a motion to approve the minutes of the Special Meeting held on September 22, 2008, Sisson seconded and motion carried.

Kerry Ahlstrom of Jim Bell & Son met with Council to request they be allowed to block off parking spaces in front of their business from the fire hydrant north and to the Cottonwood Mercantile on the south, and to allow their reenactment participants to have shoot outs with blanks. Sturms made a motion to allow these requests, Sisson seconded and motion carried. Jim Bell also plans to have horse drawn carriage rides, live radio broadcasts, trick roping competitions, drawings for prizes and Hat Man Jack making being at the store. This is their Grand Opening Celebration in conjunction with the Grand Opening Celebration of the Courthouse. Jim Bell's activities will begin at 11:00 AM and the Courthouse from 3:00 to 6:00 PM.

Cheryl Jones, the County Health Nurse, met with Council to inform them that the City just needs to install a sink with hot and cold water, have an inspection and apply for a license for the pool to sell meat (hamburgers) during the next season. Cheryl will inspect the premises when the sink is installed.

Ron Scott, representing the Chamber of Commerce met with Council to give information on Fall Clean-up. It will be November 8, 2008 with the trash truck at the City Shop from 9:00 to 11:00 AM and in Strong City from 11:00 AM to 1:00 PM. The cities will have to share in the expense of the dumping fees and each city pays Steve's Trash Service $250.00. This will be a Haul Your Own. Metals will be taken to the County Shop with the City helping to haul it to J.C. McNee's at a later date, burnables will be taken to the City's burn site, and the City will let them use one of our trucks. Zeiner made a motion to approve these requests, Sturms seconded and motion carried.

Mayor Riggs, speaking for Lake, stated that R-3 Energy has requested a
2- inch meter at the plant with all the fees be waived. The price of the meter is $1150.00 with $100 to $200 to install it. After discussion, Sturms made a motion for the City to only waive half the fees, Sisson seconded and motion carried.

Mr. North will get with the City Clerk about selling the John Cox vehicle at 401 Sycamore and then the City can demolish the house.

Sturms made a motion to approve the purchase of a 771 Kawasaki with 5 hours on it, 27 horse engine, 27 inch mower deck from Prairie Land for a price of $6792.13, Sisson seconded and motion carried. They are giving the city $1800.00 trade in on our old one. The new one will be delivered now, but paperwork won't be done until April so we won't lose 6 months of the warranty. The cost of this will be taken out of the Equipment Reserve Fund.

Mayor Riggs announced that the crossing lights will be installed this week by KDOT according to Joe Palik.

Clerk reminded Council to attend the Planning Committee Meeting on October 7, 2008 at 6:30 PM at the City Office.

Clerk also announced the Planning Grant Meeting will be held at the Community Building on October 16, 2008 at 7:00 PM.

Zeiner made a motion to allow the Clerk to send letters to auditing firms, Sisson seconded and motion carried.

Zeiner made a motion to approve Resolution 2008-6 (Hazard Mitigation Plan), Sisson seconded and motion carried.

Sturms made a motion to pay the $180.00 fee for Zeiner to attend the Kansas League of Municipalities Fall Conference, Sisson seconded and motion carried.

Clerk announced that May 1st, 2nd and 3rd, 2009, 40 to 50 campers will be coming to Swope Park and will also rent the Community Building for that time. This is a Camper Club with the Kansas Campers Association; Larry Kahle is the contact person.

Clerk asked if it were possible to update the amps at the RV poles. After discussion, Sturms stated that we shouldn't forget this improvement. Mayor Riggs will check with Dan's Electric as to the possibility of completing this for a reasonable price.

Discussion was had concerning the Concession Stand at the Ballfield. North didn't think it would be a good idea for the Rec Center to own the building. Clerk will check to see if the City pays the insurance on it and the Quonset Hut.

There was also discussion of the Rec Center rules and regulations. North suggested meeting with the Rec Center and get things straightened out. Sisson stated that Gene Line had stated that they had amended the Resolution. Sisson volunteered to check all this out.

Sisson asked about the lady doing the survey for the water lines. Mayor Riggs stated that we have put that aside for the time being to see what happens with the joint water project.

Sisson made a motion to approve a Building Permit for Harry Hembree at 11 Oak for a garage at the rear of the house, Zeiner seconded and motion carried.

Clerk gave Council a copy of the 2008 Pool Report.

Clerk reported to Council that the Sales Tax Refunds have been entered as credits on resident's water bills which will be mailed out at the end of October. 3 residents had moved to different address in the city and their refund had been transferred to the new address and one customer had moved to the country and was sent their refund check. The clerk at Pool & Wright worked approximately
1 _ days to complete the figures and spreadsheet.

Zeiner made a motion to approve the time sheets, Sisson seconded and motion carried.

Zeiner made a motion to approve overtime, Sisson seconded and motion carried.

Zeiner made a motion to pay bills #16759 to #16809, Sisson seconded and motion carried.

Sturms made a motion to adjourn, Sisson seconded and motion carried.